B2B Senior Associate

Company: Zoetis Spain SL
Location: San Jose
Posted on: September 28, 2024

Job Description:

This position will be working for Global Travel and Entertainment within Financial Shared Services team. This position includes, but is not limited to the following responsibilities:MAIN RESPONSIBILITIESB2BThe B2B and P-Cards Specialist is responsible for managing the corporate purchasing card (P-Cards) program and overseeing B2B relationships. This role ensures compliance with company policies, conducts regular audits, provides training and support, and drives continuous improvement in processes related to P-Cards and B2B transactions. The specialist will also manage overall program administration, ensuring smooth and efficient communication between business units and service providers.Key Responsibilities:P-Cards Administration:

• Oversee the issuance, usage, and cancellation of P-Cards for authorized employees.
• Ensure that transactions made with P-Cards comply with company policies and regulations.
• Perform monthly reconciliation of P-Card transactions, verifying the accuracy and completeness of expense reports.Audit and Compliance:
  • Implement and conduct periodic audits to ensure the proper use of P-Cards and adherence to company policies.
  • Identify and address any anomalies or misuse of P-Cards.
  • Stay updated on local and international regulations affecting B2B transactions and P-Cards usage.
  • Conduct routine and random account audits to detect potential fraud, liability, circumvention, and inappropriate business/procurement activities.
  • Ensure compliance with company policies and procedures, reporting exceptions to employees, their managers, and/or Internal Audit as necessary.Training and Support:
    • Provide training to employees on proper P-Card usage and best practices in B2B relationships.
    • Serve as a point of contact for inquiries and support related to B2B transactions and P-Cards.Continuous Improvement and Strategy:
      • Identify opportunities to enhance P-Cards management processes and B2B relationships.
      • Collaborate with other departments to implement improvements in business practices and the efficiency of the P-Cards program.
      • Develop and implement strategies to optimize supplier performance and maximize the value of business relationships.Overall Program Management:
        • Develop collaborative relationships with business groups and locations to maintain open and productive communication, projecting an image of service and confidence in Strategic Sourcing and the company.
        • Provide detailed and real-time follow-up on requests from cardholders, managers, the Global Procurement Organization (GPO), and card providers to resolve card-related issues.
        • Ensure timely responses to incoming inquiries, including issue resolution.
        • Ensure compliance with any regulatory requirements for local and international markets.EXPERIENCE, SKILLS, KNOWLEDGEEducation/Experience
          • College student or graduated in Finance / Accounting or equivalent in working experience preferred.Skills/Abilities
            • Proven experience in managing B2B relationships and/or administering P-Cards programs.
            • Strong negotiation and supplier management skills.
            • Solid understanding of accounting and financial principles applicable to B2B transactions and P-Cards.
            • Excellent communication skills and the ability to interact with various levels within the organization and external suppliers.
            • Ability to conduct audits and reconciliations with accuracy and integrity.
            • Proficiency with financial management and purchasing card tools.We Offer:
              • Competitive salary and benefits package (private healthcare and insurance, Meal allowance, Parking, corporate events for employees)
              • Professional and supportive working environment
              • Co-funding of professional qualifications and program Tuition reimbursement
              • Possibility to work remotely from home on selected days
              • Modern office space with Doctor's office
              • Exposure to a dynamically growing leader of the global animal health-care segment
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Keywords: Zoetis Spain SL, Brentwood , B2B Senior Associate, Accounting, Auditing , San Jose, California